District Settings Documentation

Introduction

This page is not applicable for Group websites.

This page is not applicable for District websites.

The District Settings page holds details of your Districts and their Groups.

You may add new Districts to your County's websites, so that they appear in the 'Districts' page on your website. You can also add Groups and their sections so that they appear on your 'Group' page.

NB. If any of your Districts or Groups have a Scouts Online website, altering their details within your website can affect their website, so please consider contacting them if a change is required. If you are in any doubt about this, please use the button below to contact Scouts Online Support.

Use Cases

The following panels show specific tasks. Click on a panel to see the procedures.

Add a New District

Add a new District to your County website

Add a new District to your County website.

To do this, follow these steps:

Login with a Site Admin username and password
Open Admin/District Settings
Click
Set the District Name field
If they have a website, enter it into the Full Domain name field (without the https:// or http:// prefix)
Enter their Address fields, or your County office or campsite address if they don't have a physical address
Use the Find Location tech-tip to get a Map Latitude and Map Longitude that is in the middle of their area
Set the Main Contact to the District Lead Volunteer or an administrator. You may need to add their user record in Admin/User Management first
Add any social media accounts
Click

After this, the following tasks may be required:

Add user records for the District Team in Admin/User Management
Set the Lead Volunteer
Add Groups and Sections, for the District, in the 'Groups' tab. See Add a Group

Fig. 1: District settings

Set the District Lead Volunteer

Set the District Contact shown on the Districts page

The District Contact shown on the Districts page is the user with the highest role within the District.

The District contact shown is generally the District Lead Volunteer. To add or set a users' Scouting role within the District, follow these steps:

Login with a Site Admin username and password
Move to Admin/User Management
user or an existing user record
Enter/check the Email address, First Name, Surname
Set/check Show Email and Show Telephone to "Logged in users only"
Move to the 'Role & Website Rights' tab
Select their District from the Team field. See Fig. 1
Select their Scouting Role + override it with a specific Role Description if required. See Fig. 2
Tick all the teams they belong to, and override their main role with a team role name (if required)
Move back to the 'Header Details' tab and

Fig. 1: Select their District

Fig. 2: Set their Role in the District

Add Groups to a District

Add Groups to a District to appear on your Group page

To add Groups and their sections to a District, follow these steps:

Login with a Site Admin username and password
Open Admin/District Settings
the District
Move to the 'Groups' tab
Click
The steps to add the Group and Section details are shown here

Fig. 1: Group Header Details

Add Sections to a Group

Add a new section for a Group within a District

If a Group within one of your Districts has opened a new section or meeting night, adding it to your website will show it in the Groups page.

To add a new section, follow these steps:

Login with a Site Admin username and password
Open Admin/District Settings
the District
Move to the 'Groups' tab
the Group
Move to their 'Sections' tab
Click
Complete the section details as shown here

Fig. 1: Relevant fields for a Cub section

Split, Merge or Delete a District

Delete, close or merge a District

If you want to merge two or more Districts or split a District up, please use the link below to contact Scouts Online to do this for you.

If you want to delete a District, without moving any of their Groups or volunteers to another District, please follow these steps:

Login with a Site Admin username and password
Open Admin/District Settings
Click next to the District to delete
Click the and confirm that you want to delete the District

Scouts Online Facebook Page

Scouts Online YouTube Channel

District Settings Documentation

Introduction

Follow Us

Scouts Online