Shop Management Documentation

Introduction

Group Package 1 websites contain a mix of default verbiage and imagery, with your group's details. This is managed for you by Scouts Online. There is no ability change the settings.

If you'd like to upgrade to a higher package level, please contact us.

The Shop allows you to advertise and sell products on your website.

There are a number of shop package levels depending on your requirements. These include a free option to sell a small number of products without online payments, unlimited product categories and products without online payments and further packages include online payments.

If you want a Badge Shop, contact us to pre-populate the shop with all the sectional Scout badges - you'll be ready to go quickly.

In the Shop Management page, you can add shops, setup products, categories, shipping methods and VAT codes, ready to add your shop to the About/Shop and/or Members/Shop pages.

Use Cases

The following panels show specific tasks. Click on a panel to see the procedures.

Add a Shop

Add a shop to hold your categories and products.

To create a new shop, follow these steps:

Login with a Site Admin username and password
Open Admin/Shop Management
Click
Enter a Name for your shop. This is not displayed on your website and only used for you to identify the shop.
If your shop package includes online payments, enter the PayPal Merchandise Id and PayPal Sandbox Merchant Id.
To setup online PayPal payments for events and/or an online shop, you will need to register for a PayPal business.
If you have finished testing online payments for your shop, tick PayPal Live
Click

Fig. 1: Shop details

Add Categories and Sub-Categories

You will need at least one category to add products to.

You will need at least one category to add products to.

To add categories, follow these steps:

Login with a Site Admin username and password
Open Admin/Shop Management
your shop and move to the 'Categories' tab
Click for a main category, or select a category and click to add a sub-category
Enter the Name of your category and click
use the button to delete a category, or use the buttons to move your category up and down in the list or left and right to parent and child categories
Go back to the 'Shop Details' tab and click

Fig. 1: Categories

Add Products

Add Products to your shop

Products are added to categories within your shop.

To do this, follow these steps:

Login with a Site Admin username and password
Open Admin/Shop Management
your shop and move to the 'Products' tab
Select the category of your products, on the left of the page, to see existing products
Click
Enter a Name for your product
Enter a Description
Enter the Price including VAT
Select a VAT Code
If you are not using a collection-based shipping methods, enter an accurate Postage Weight, otherwise just enter 1
Select all the Categories that should show your product
If your product is a neckerchief, add Neckerchief Colours, setup in the Designer
If you want the shopper to select an option for your product (E.g. Clothes size), enter an Option Title and lines for each of your Options. See Fig 1.
Add a product image. See here.
Click

Fig. 1: Product details

Add a Product Image

Add an image to show in the shop for your product.

You can add an image to show in the shop for your product.

To do this, follow these steps:

Login with a Site Admin username and password
Open Admin/Shop Management
your shop and move to the 'Products' tab
Select a category on the left to find your product
a product
Move to the 'Product Images' tab and click
Follow the instructions here to add an image.
Move back to the 'Product Header Details' tab and click

Fig. 1: Product image

Add Shipping Methods

Whether you want your customers to collect orders or orders will be delivered to them, shipping methods can be setup with different prices depending on product weights.

Whether you want your customers to collect orders or orders will be delivered to them, shipping methods can be setup with different prices depending on product weights.

To do this, follow these steps:

Login with a Site Admin username and password
Open Admin/Shop Management
your shop and move to the 'Shipping' tab
Click
Add a Name for the shipping type and click
Set an initial weight range and price of the shipping type, as follows:
- Leave the first three fields blank for collection, or similar
- Enter a Weight From (Grams) to set the minimum weight applying to this price range
- Enter a Weight To (Grams) to set the maximum weight applying to this price range
- Enter the Price (Incl VAT), of 0.00 for collection
- Select a VAT Code to apply for the product
- Click
Click

Fig. 1: Shipping List

Fig. 2: Collection

Fig. 3: Postage

Add VAT Codes

If you are VAT registered now, or you intend to be in the future, it's useful to add VAT codes to your products.

If you are VAT registered now, or you intend to be in the future, it's useful to add VAT codes to your products.

To do add VAT codes, follow these steps:

Login with a Site Admin username and password
Open Admin/Shop Management
your shop and move to the 'VAT Codes' tab
Click
Enter a Name for your VAT code
Set the VAT Percentage field
Click
You may now select this VAT code when adding or amending products or shipping types

Fig. 1: VAT code record

Add your Shop to a Page

Add your shop to the shop pages the About or Members menus.

There are shop pages available on the About and Members menus.

To add and setup your shop to one of these pages, follow these steps:

Login with a Site Admin username and password
Open Admin/Page Management
Follow the instructions here
Open the shop page
Follow the instructions here

Fig. 1: Switch on shop page

Fig. 2: Shopping Cart Settings

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